Grace Church of Central | Forms

This form is to be used to schedule events for Grace Church of Central. You must schedule at least 4 weeks in advance, and if you cancel your event, please notify the church office ASAP!

Know God, Find Freedom, Discover Purpose, Make a Difference

Name of Serve Team Leader or Small Group Leader

Name of Event Coordinator (if different from above)

Preferrred Contact Number of Event Coordinator

Email Address of Event Coordinator

What is the best way to reach you?

Email

Phone

Please select which team your event is targeted to. You may select more than one.

Nursery (Ages 6mos. - 2yrs)

Sunday School (Ages 3-10)

Children's Church (Ages 5-10)

EDGE ( Ages 11-13)

Collision (Ages 14-18)

Journey (Ages 18- 24)

NEXT (Ages 25-45)

Overcomers (50+)

Pillar (Women's Mentoring Ministry)

Worship Team

Media Team

Sound Team

Elevate: EDGE

Elevate: KIDS

Single Sisters

5:16 Outreach

Men's Ministry

Small Group

Other

If you checked "Small Group or Other", please describe who your event is targeted to:

Date of Event

Alternate Date

Purpose of Event ( check all that apply)

Administrative

Discipleship

Fellowship

Outreach

Presentation

Theme and description of event

Start Time (please include travel time)

End Time (please include travel time)

How many people are you expecting?

Please make sure consent forms for minors are up to date!

EVENT RESOURCES

Room or area of Grace Church used for event

If the event is being held in the Alexander Center, will you need media or sound?

Media ( screens, graphics, video)

Sound ( mic for speaker or music played)

Note: If the event will be held in the sanctuary, a meeting will be scheduled with the Production Team.

If event is offsite, where will it be held

Will the church van be needed for this event

Yes

No

Place of departure

Who will be driving the church van?

Is this person on the church insurance

If applicable, will childcare be provided at the event?

Yes, the event coordinator(s) will arrange to provide childcare.

No, childcare will not be provided.

Children are welcome but with parental supervision

Not applicable

Will you need one of the following on the church website

Is there a deadline for registration or orders ?

If yes to the previous question, what is the deadline?

Cost per person for event

Supplies you will need available for your event

Paper products (cups, plates, cutlery)

Tables

Chairs

Coffee Supplies

No supplies will be needed

EVENT MARKETING

Print and electronic marketing materials will be designed by Casey Whatley. There is a 4 week turn around time for print media (design to distribution) and there is a 2 week turn around time for electronic media (design to distribution).

Please select the method(s) of marketing you would like to request for this event

Church Calendar (printed)

Events page on church website (This will only be done if this form is completely filled out).

Email Blast (weekly email sent on Mondays)

Social Media (Grace Church Twitter, Instagram, Facebook. Social media will be used for events that are outreach focused.)

Team email (sent from a pre-designed template. Team leaders must send email content to church office 2 days prior to date of distrubtion.)

Text Messaging Reminders/RSVP (3 days prior to event)

Additional Information

Grace Event Scheduling Form